Whip Your Communication Into Shape

Send messages and keep your members up to date with your program.


Get your messages delivered quickly and effectively via our Magic Link system. No more wondering if they received it either - our SMS deliverability dashboard keeps you informed.


Create one-off and multi-series events for your program. Enable your members to subscribe one-time to synchronize with their personal calendars. Publish for wider visibility to Public and District calendars.

Volunteer Opportunities

Get more helping hands at your events. Create volunteer opportunities that your guardians can view, see who else is helping and sign up with ease.

Experience pure communication magic that transforms your inbox.

In less than three minutes our CutTime expert will delight you with their communication advice for taming the admin chaos around sending announcements and event notifications.

The Magic Link!!!!!!!! Thank you!! It's brilliant! Works great and is super easy to set up. Thanks to CutTime, I spend at least 50 % less time managing our group.

Madeline Poe Choir Director in Florida, USA

CutTime Communication Features

Create and Send Announcements

Use our template to compose a message with subject line and details for important meetings, auditions, rehearsals, trip updates and more. View all of your previous announcements and see the delivery status to individual members via a dashboard.

Create and Send Events

Use our template to compose a message with event name, date and details for important meetings, auditions, rehearsals, performances and more. View all of your previous events via a dashboard.

Create Volunteer Opportunities

Use our template to construct a volunteer opportunity posting within your events. Posting includes name, date, time, description, number of slots and program credit value. View who signs up and enable your guardians to see who else is lending a helping hand and which opportunities need volunteers. An automatic reminder is sent to volunteers 24 hours before the scheduled time of your event.

Transmit Notifications via Magic Link Notifications

Send announcements, events, payment and rental agreement notifications via Magic Link notifications directly to your members’ mobile phones. Messages contain a short summary of your topic and content that takes the receiver to their portal page where they can read the full message details (and catch up on other program info). Magic Link' notifications are sent primarily via SMS text for enhanced tracking and response. Email alternative notification is available if needed. Track the deliverability of your announcements via a dashboard.

Benefits of CutTime’s Communication

Excessive messages blowing up your phone? Take a beat, we would be happy to help you navigate around those email and text gremlins. You’ve got better things to do.

Features home 2 01
Features home 2 01
Features home 2 01

Communicate with Even More Confidence

Communication plays a crucial role in the success of your program. Keeping everyone informed without being overwhelmed is no easy feat. Yet, more and more people are shifting their communication preferences to simplify their daily lives. So, what’s the best way forward? Well, we’ve been getting a lot of questions about how CutTime handles SMS texting and emailing. In this video, you'll hear Freddy and Mikey talk through what we’ve seen and learned when it comes to communicating with your members for best results.

Frequently Asked Questions

  • 58% of people say that texting is the most effective way for businesses and organizations to reach them. 74% of people respond to text messages from a business within an hour. In our CutTime community, we see a 95% open and read rate for text messages within 24 hours vs. only a 25% open only rate for email in the same time period. Simply put - email is old school and difficult for busy parents and guardians to keep up and respond. Isn’t everyone’s inbox overflowing these days?

    That’s why we came up with a more modern solution that focuses primarily on SMS text messaging. We use SMS text as a web-based push notification to get your messages center stage on your members’ devices. Now instead of having to send a personal text message reminding a member to read your emails - they can just tap and go straight to your message! A huge time saver and life saver when you have an urgent item to communicate. A good example of this is when you are coming back from an away game or performance and run into unexpected traffic delay. Being able to send a quick announcement in that moment to guardians that the pick up time will be thirty minutes later is priceless. Your guardians getting that time sensitive notification on their phone where they are more likely to see it is gold. Best of all, we enable you to see the ‘deliverability’ of your messages and alert you to issues where someone has changed their mobile phone number or accidentally ‘opted out’ from texts. Trust us, you and your members will love the convenience of our SMS text approach.

    For cases where a student is not able to provide a mobile phone number for SMS messaging or the message fails to reach a student or guardian, CutTime will automatically re-send the Magic Link notification to the email address on file for that person. Email is also available as a primary method for sending Magic Link notifications to students if needed. If your students or guardians do not wish to receive text messages from CutTime, they can reply ‘STOP’ anytime to opt out and 'UNSTOP' to opt back in. View our SMS Terms of Service here.

Life is Better with CutTime

Streamline your communication. Focus more on your students.
Create a life-long passion for the fine arts.