Master Your Fine Arts Inventory

Know the location, condition and value of every asset in your program.

CutTime Assign Attire screen for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode and a Rental Agreement for Guardians screen inside a mobile phone

Instruments

Consolidate your wind, string, percussion and other musical instrument inventory data. Include various accessories large and small that are vital to student technique and instrument maintenance.

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Attire

Wrap your digital arms around uniforms, choir robes, formal dress wear, costumes and special competition attire. Capture various accessories large and small that make your members stand out.

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Library

Store your catalog of sheet music and other literature across genres. Categorize it all by grade level and position for easier search and inspiration when planning for your upcoming performances and competitions.

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Equipment

Put your risers, props, stands, speakers, mics, flags, sabers, rifles, lighting, and other essential gear under one digital roof with just a few clicks and taps. Assign locker and combination lock details to your members!

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Enhancing College/University Program Effectiveness

Drowning in spreadsheets? Hear how the Louisiana Tech University's Band of Pride, under the direction of Dr. Chris Heidenreich, got their inventory more streamlined with CutTime. Dr. Heidenreich also shares how CutTime's SMS messaging transformed his student engagement and credits CutTime's attention to his specific higher education level needs, ultimately helping him focus more on creating fantastic artistry for their fans and alumni.

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Improve Repair History Tracking

Wondering how you can avoid repair tracking hassles with your instrument, attire, and equipment inventory so you can enjoy more free time? Watch our expert as he shares how easy it is to calculate repair totals and export that valuable budget data through CutTime.

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The ability to navigate instrument check in/outs with a QR code or click of a button in CutTime is very helpful. I use this feature on a weekly basis.

John Donnelly Music Educator in Oregon, USA

Seeing is Believing, Take a Closer Look at CutTime

Take a look under the hood to see how we help solve your program’s biggest inventory challenges. Simplify your life and get more utilization from your assets!

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CutTime's Inventory Features

Use our template to bulk upload and self-import large volumes of instrument, attire, library, and equipment inventory data easily.

CutTime Attire Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Manage Attire

  • Find assets lightning fast with our partial name match as you type.
  • Use filters to quickly identify assets by category, item number, and size.
  • Export attire data results based on the filter fields you select.
  • Scan to assign/end assignment of garment pieces via barcodes to your members.
  • Add inspection condition and repair notes, including attachments.

Members can also view ALL of their attire assignments from their Portal Pages, accessible through their individualized Magic Link.

CutTime has been an essential tool in managing our uniform inventory with efficiency and precision. The ability to instantly access detailed information about each uniform piece and track who has what has streamlined our operations and eliminated guesswork. The software’s intuitive interface and comprehensive tracking features have significantly improved our inventory management process.

Dr. Jon Sweet Director of Athletic Bands at Washington State University
CutTime Instruments Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Manage Instruments

  • Find assets lightning fast with our partial name match as you type.
  • Use filters to quickly identify assets by make/model, serial number, barcode, location, assignment status, usage agreement status, repair status, condition, instrument status, and inspection timeframe.
  • Export instrument data results based on the filter fields you select.
  • Scan to assign/end assignment of instruments via barcodes to your members.
  • Send usage agreements to members and their guardians for eSignature. View and print paper copies.
  • Add inspection condition and repair notes, including attachments.
  • Find and exchange instruments for set loan periods with other schools in your district. View open requests, make and accept offers. Must be enabled by your school district in order to use.
  • View the initial and current estimated market value for every instrument based on purchase price entered.
  • Generate a unique QR code tag that can be printed on labels for instrument cases. When scanned, it displays the primary point of contact with instructions for returning if lost/found.
Users with district permissions can also view instrument data across all programs associated with their district via a District Dashboard.

Members can also view ALL of their instrument assignments from their Portal Pages, accessible through their individualized Magic Link.
    CutTime Library Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

    Manage Library Pieces

    • Find assets lightning fast with our partial name match as you type.
    • Use filters to quickly identify assets by title, composer, arranger, and grade level.
    • Export library data results based on the filter fields you select.
    • Assign library pieces to your members.
    • Add performance notes to each piece

    Opt in to make your library 'shareable' via our extended CutTime community or limit searching permissions across program and school district libraries for more limited collaboration.

    Members can also view ALL of their library assignments from their Portal Pages, accessible through their individualized Magic Link.

    CutTime Equipment Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

    Manage Equipment

    • Find assets lightning fast with our partial name match as you type.
    • Use filters to quickly identify assets by type, serial number, and assignment.
    • Export equipment data results based on the filter fields you select.
    • Assign equipment items to your members.
    • Add inspection condition and repair notes, including attachments.

    Users with district permissions can also view equipment item data across all programs associated with their district via a District Dashboard.

    Members can also view ALL of their equipment assignments from their Portal Pages, accessible through their individualized Magic Link.

    Benefits of CutTime’s Inventory

    Inventory got you all tied up in messy data knots? Relax, we love helping you sort out the fine arts nitty gritty. Confession, we regularly geek out on this stuff.

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    Features home 2 01
    Features home 2 01

    Frequently Asked Questions

    • Our self-importing tool wizardry simplifies transferring your existing core program data from spreadsheets or other systems to CutTime. Currently, our tools will help you upload Students, Guardians, Instruments, Attire, Library, and Equipment data. You will need to review the data from those sources and ensure the formatting matches up with our system's import formatting requirements. We strongly recommend you check for duplicates, and combine all of your notes and comments into a single field.

      You can find more detailed guidance about our import processes and formatting in our Online Help Center here.

    • No! Our barcode and QR code scanning features work with any mobile device that has a camera. Enlist as many helpers as you like to assist with check in, check out, and inspection tasks!

    Inventory News & Insights From Our Blog

    Inventory is Better with CutTime

    Get your valuable instruments, attire, library, and equipment under one digital roof.
    Focus more on your students. Create a life-long passion for the fine arts.

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