Master Your Fine Arts Inventory

Know the location, condition and value of every asset in your program.

Instruments

Consolidate your wind, string, percussion and other musical instrument inventory data. Include various accessories large and small that are vital to student technique and instrument maintenance.

Music Library

Store your catalog of music scores and sheet music across genres. Categorize it all by grade level and position for easier search and inspiration when planning for your upcoming performances and competitions.

Attire

Wrap your digital arms around uniforms, choir robes, formal dress wear, costumes and special competition attire. Capture various accessories large and small that make your members stand out.

Equipment

Put your risers, props, stands, speakers, mics, flags, sabers, rifles, and other essential gear under one digital roof with just a few clicks and taps. Assign locker and combination lock details to your members!

NEW! Attire Labels and Tags Partnership

Costume & Uniform Inventory Resources is the premier provider for labels and tags in the United States. They offer a variety of sewn-in, iron-on, and adhesive options that can be customized with your fine arts program name, logo, and barcoding data. New clients can request FREE samples before placing their orders.

Have you recently purchased new uniforms, formal attire, or costumes? Need to replace worn or missing labels? Now you can protect your garments with fantastic durability and style!

Learn More

Watch Our Inventory Reels

In less than three minutes our CutTime experts will dazzle you with their inventory tips and tricks for taming the admin chaos around your most mundane inventory tasks.

The ability to navigate instrument check in/outs with a QR code or click of a button in CutTime is very helpful. I use this feature on a weekly basis.

John Donnelly Music Educator in Oregon, USA

CutTime Inventory Features

Import and View Inventory Data

Use our template to bulk upload and self-import large volumes of instrument, attire, library, and equipment inventory data easily.

Search, Filter and Export Inventory Data

Find assets lightning fast with our partial name match as you type.
Use filters to quickly identify assets by different attributes. For instruments, you can filter by inspection and assignment status. For garments, by category, item number, and size. For library pieces, by title, composer, arranger, and grade level. For Equipment, by type, serial number, and assignment.
Opt in to make your library 'shareable' via extended community searching permissions across program and school district libraries for easier collaboration.
View and learn how to improve instrument data scores. Export instrument data results based on the data fields you select.
Scan and assign garment pieces via barcodes to your members.
Exporting capabilities and scanning of your library and equipment item's barcode label data to be added in the near future.

Assign Instruments, Garments, Library Pieces, and Equipment Items

Assign one or more instruments, garments, library pieces, and equipment items to a student. View and unassign any of these items from the Member Dashboard.
Send rental agreements for instruments to the parent/guardian for eSignature. Rental agreement options for other inventory items to be added in the future.
Members can also view ALL of their inventory assignments from their Portal Pages, accessible through their individualized Magic Link.

Inspect Inventory Assets

Create inspection records and indicate conditions for instruments, garments, and equipment items with comments. Maintain inspection history for each asset and view overall inspection statistics at a glance via the main Program Dashboard.

Repair and Replace Assets

Create repair records for instruments, attire, and equipment with vendor, cost, dates, details and add supporting documentation. Maintain repair history and see total repair cost for each item. Classify assets as ‘unrepairable’ so they can be flagged for replacement.

Transfer Instruments

Find and exchange instruments for set loan periods with other schools in your district. View open requests, make and accept offers. Must be enabled by your school district in order to use.

Valuation

View the initial and current estimated market value for every instrument.

Print Case Tags

Generate a unique QR code tag that can be printed on labels for instrument cases.

Benefits of CutTime’s Inventory

Inventory got you all tied up in messy data knots? Relax, we love helping you sort out the fine arts nitty gritty. Confession, we regularly geek out on this stuff.

Frequently Asked Questions

Our self-importing tool wizardry simplifies transferring your existing core program data from spreadsheets or other systems to CutTime. Currently, our tools will help you upload Students, Guardians, Instruments, Attire, Library, and Equipment data. You will need to review the data from those sources and ensure the formatting matches up with our system's import formatting requirements. We strongly recommend you check for duplicates, and combine all of your notes and comments into a single field.

You can find more detailed guidance about our import processes and formatting in our Online Help Center here.