Master Your Fine Arts Inventory

Know the location, condition and value of every asset in your program.

CutTime Assign Attire screen for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode and a Rental Agreement for Guardians screen inside a mobile phone

Instruments

Consolidate your wind, string, percussion and other musical instrument inventory data. Include various accessories large and small that are vital to student technique and instrument maintenance.

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Attire

Wrap your digital arms around uniforms, choir robes, formal dress wear, costumes and special competition attire. Capture various accessories large and small that make your members stand out.

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Library

Store your catalog of sheet music and other literature across genres. Categorize it all by grade level and position for easier search and inspiration when planning for your upcoming performances and competitions.

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Equipment

Put your risers, props, stands, speakers, mics, flags, sabers, rifles, lighting, and other essential gear under one digital roof with just a few clicks and taps. Assign locker and combination lock details to your members!

CutTime and Director’s Assistant Form New Digital Partnership

Programs making first-time purchases with Director’s Assistant are eligible to receive a one-year complimentary all-access license to CutTime. New subscribers can view and manage their most recent inventory items purchased with Director’s Assistant, with no additional data importing. They will also gain access to Simple Raise, an eCommerce platform specifically designed to support online fundraising, store and event ticketing sales for fine arts education programs.

Learn More

Improve Repair History Tracking

Wondering how you can avoid repair tracking hassles with your instrument, attire, and equipment inventory so you can enjoy more free time? Watch our expert as he shares how easy it is to calculate repair totals and export that valuable budget data through CutTime.

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The ability to navigate instrument check in/outs with a QR code or click of a button in CutTime is very helpful. I use this feature on a weekly basis.

John Donnelly Music Educator in Oregon, USA

Seeing is Believing, Take a Closer Look at CutTime

Take a look under the hood to see how we help solve your program’s biggest inventory challenges. Simplify your life and get more utilization from your assets!

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CutTime Inventory Features

Import and View Inventory Data

Use our template to bulk upload and self-import large volumes of instrument, attire, library, and equipment inventory data easily.

CutTime Attire Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Search, Filter and Export Inventory Data

  • Find assets lightning fast with our partial name match as you type.
  • Use filters to quickly identify assets by different attributes. For instruments, you can filter by inspection and assignment status. For garments, by category, item number, and size. For library pieces, by title, composer, arranger, and grade level. For Equipment, by type, serial number, and assignment.
  • View and learn how to improve instrument data scores. View the initial and current estimated market value for every instrument. Export instrument data results based on the data fields you select.
  • Scan and assign garment pieces via barcodes to your members.
  • Exporting capabilities and scanning of your library and equipment item's barcode label data to be added in the near future.
  • Users with district permissions can also view instruments and equipment item data across all programs associated with their district via a District Dashboard

Assign Instruments, Garments, Library Pieces, and Equipment Items

  • Assign one or more instruments, garments, library pieces, and equipment items to a student. View and unassign any of these items from the Member Dashboard.
  • Send rental agreements for instruments to the parent/guardian for eSignature. View and print a paper copies. Rental agreement options for other inventory items to be added in the future.
  • Members can also view ALL of their inventory assignments from their Portal Pages, accessible through their individualized Magic Link.

CutTime has been an essential tool in managing our uniform inventory with efficiency and precision. The ability to instantly access detailed information about each uniform piece and track who has what has streamlined our operations and eliminated guesswork. The software’s intuitive interface and comprehensive tracking features have significantly improved our inventory management process.

Dr. Jon Sweet Director of Athletic Bands at Washington State University
CutTime Instruments Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Inspect Inventory Assets

  • Create inspection records and indicate conditions for instruments, garments, and equipment items with comments.
  • Add photos and other relevant attachments to inspection records.
  • Maintain inspection history for each asset and view overall inspection statistics at a glance via the main Program Dashboard.

Repair and Replace Assets

  • Create repair records for instruments, attire, and equipment with vendor, cost, dates, details.
  • Maintain repair history and see total repair cost for each item.
  • Add photos, receipts, and other relevant attachments to repair records.
  • Classify assets as ‘unrepairable’ so they can be flagged for replacement.

Transfer Instruments

Find and exchange instruments for set loan periods with other schools in your district. View open requests, make and accept offers. Must be enabled by your school district in order to use.

Valuation

View the initial and current estimated market value for every instrument.

Print Instrument Case Tags

Generate a unique QR code tag that can be printed on labels for instrument cases.

CutTime Equipment Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Opt in to make your library 'shareable' via extended community searching permissions across program and school district libraries for easier collaboration.

CutTime Library Inventory Dashboard for Fine Arts Admins, Teachers, and Booster Leaders in desktop mode

Benefits of CutTime’s Inventory

Inventory got you all tied up in messy data knots? Relax, we love helping you sort out the fine arts nitty gritty. Confession, we regularly geek out on this stuff.

Features home 2 01
Features home 2 01
Features home 2 01

Frequently Asked Questions

  • Our self-importing tool wizardry simplifies transferring your existing core program data from spreadsheets or other systems to CutTime. Currently, our tools will help you upload Students, Guardians, Instruments, Attire, Library, and Equipment data. You will need to review the data from those sources and ensure the formatting matches up with our system's import formatting requirements. We strongly recommend you check for duplicates, and combine all of your notes and comments into a single field.

    You can find more detailed guidance about our import processes and formatting in our Online Help Center here.

  • No! Our barcode and QR code scanning features work with any mobile device that has a camera. Enlist as many helpers as you like to assist with check in, check out, and inspection tasks!

Inventory News & Insights From Our Blog

Life is Better with CutTime

Get your valuable inventory under control. Focus more on your students.
Create a life-long passion for the fine arts.

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