Master Your Fine Arts Inventory

Know the location, condition and value of every asset in your program.

Instruments

Consolidate your wind, string, percussion and other musical instrument inventory data. Include various accessories large and small that are vital to student technique and instrument maintenance.

Music Library

Store your catalog of music scores and sheet music across genres. Categorize it all by grade level and position for easier search and inspiration when planning for your upcoming performances and competitions.

Attire

Wrap your digital arms around uniforms, choir robes, formal dress wear, costumes and special competition attire. Capture various accessories large and small that make your members stand out.

Watch Our Inventory Reels

In less than three minutes our CutTime experts will dazzle you with their inventory tips and tricks for taming the admin chaos around your most mundane inventory tasks.

The ability to navigate instrument check in/outs with a QR code or click of a button in CutTime is very helpful. I use this feature on a weekly basis.

John Donnelly Music Educator in Oregon, USA

CutTime Inventory Features

Import and View Inventory Data

Use our template to bulk upload and self-import large volumes of instrument, attire, and music library inventory data easily.

Search, Filter and Export Instrument Data

Find instruments lightning fast with our partial name match as you type. Use filters to quickly identify assets by inspection and assignment status. View and learn how to improve instrument data scores. Export instrument data results based on the data fields you select.

Search, Filter and Export Attire Data

Find garments lightning fast with our partial name match as you type. Use filters to quickly identify assets by category, item number, and size. Exporting capabilities and scanning of your garment’s barcode label data to be added in the near future.

Search, Filter and Export Library Data

Find music pieces lightning fast with our partial name match as you type. Use filters to quickly identify assets by title, composer, arranger, and grade level. Opt in to make your library 'shareable' via extended community searching permissions across program and school district libraries for easier collaboration. Exporting capabilities and scanning of your sheet music barcode label data to be added in the near future.

Assign Instruments

Assign one or more instruments to a student. Send rental agreements to the parent/guardian for eSignature and maintain assignment history for each instrument and student.

Assign Garments

Assign one or more garments to a student. Maintain assignment history for each garment and student. Rental agreements for attire to be added in the near future.

Assign Sheet Music

Assign one or more pieces of sheet music / parts / copies to a student. Maintain assignment history for each student’s literature file. Rental agreements for sheet music to be added in the near future.

Inspect Assets

Create inspection records and indicate conditions for instruments with comments. Maintain inspection history for each instrument and view overall inspection statistics at a glance via the main School Dashboard.

Repair and Replace Assets

Create repair records for instruments and attire with vendor, cost, dates, details and add supporting documentation. Maintain repair history and see total repair cost for each instrument and garment. Classify assets as ‘unrepairable’ so they can be flagged for replacement.

Transfer Instruments

Find and exchange instruments for set loan periods with other schools in your district. View open requests, make and accept offers.

Valuation

View the initial and current estimated market value for every instrument.

Print Case Tags

Generate a unique QR code tag that can be printed on labels for instrument cases.

Benefits of CutTime’s Inventory

Inventory got you all tied up in messy data knots? Relax, we love helping you sort out the fine arts nitty gritty. Confession, we regularly geek out on this stuff.

Frequently Asked Questions

Our self-importing tool wizardry simplifies transferring your existing your core program data from spreadsheets or other systems to CutTime. Currently, our tools will help you upload Students, Guardians, Instruments, and Attire data. You will need to review the data from those sources and ensure the formatting matches up with our system's import formatting requirements. We strongly recommend you check for duplicates, and combine all of your notes and comments into a single field.

You can find more detailed guidance about our import processes and formatting in our Online Help Center here.