Show Your Financials Who’s Boss

Track costs, collect secure payments and enable donations for your program.

Transform Your Program's Financial Health

Think getting expenses under control and making online payments is impossible? Hear how CutTime helped Bay High School's Million Dollar Band turn around their financial challenges and keep their travel dreams alive! Adam Brown, Band Director describes what life was like before CutTime and how he and his booster club utilized CutTime's fresh approach to enable their program funds to keep on flowing with less stress and more smiles.

CutTime has helped me gain insight for budgeting and alert parents about dues, which keeps the communication between us nice and smooth.

Music Educator in Florida, USA

CutTime Financials Features

Import and View Student Balances

Use our template to bulk upload large volumes of student program balance data from previous year participation, fundraising or other outside sources. Manually add bulk costs and payments as well. View your entire school fine arts program financial status via our financial dashboard.

Assign Fees and Pledges

Create bulk costs for select ensembles and/or whole programs with ease for fees, instruments, uniforms, accessories, events and trips. Add an individual or bulk one-off cost anytime during the year for incidental items or new members that join your program.

View and Send Student Balance Statements

Look up and view individual student balances and send an announcement to members reminding them to review their child’s financial status on their portal page.

Collect Online Payments

Send parents and guardians a SMS text notification with a personalized ‘magic’ link to a secure online payment platform - Stripe Connect or Vanco. Members have the option to pay by credit or with their debit card. You can choose to send the payment notification automatically when creating a cost, or choose to send it at a later time. Use the Stripe Express Dashboard or Vanco Connexpoint Portal for additional reports on your transactions and to edit banking deposit and other details.

Track Payments

Keep track of all your payments at school and individual student levels. Enter individual and bulk manual transactions for program credits, cash and check payments.

Enable Cost Sharing Donations

Parents and guardians can select family & friends from their contacts to send a request for a ‘share the cost’ one-time donation campaign. Donors receive a text notification with a personalized message from the parent or guardian and link to our secure online payment platform.

Manage Angel Fund Transfers

Use the Angel Fund to alleviate financial hardships with scholarships, community contributions, and member credit transfers.

Fundraise Online Faster

Our new sister fundraising platform, Simple Raise, enables you to run multiple fundraising events for your program using cash-based and soon product-based donation methods. CutTime subscribers can use their existing credentials and immediately set up their program’s fundraising organization. The Simple Raise integration with CutTime also enables program leaders to sync and invite members as fundraising participants, set and adjust financial goals, customize messaging with logo, color, images, and video, and allocate fundraising credits back to account balances with no fuss.

Sell Products to Maximize Donations

CutTime subscribers can also use their connected account to create and manage online stores through Simple Raise. Sell any variety of physical goods. Simple Raise will collect the funds on your behalf. You handle the fulfillment and delivery for the items to your donors post-sale. Perfect for spirit wear, promotional items, concessions, and holiday items!

CutTime Rolls Out New Fundraising Platform - Simple Raise

CutTime subscribers can use their existing credentials and immediately set up their program’s fundraising organization. The Simple Raise integration with CutTime also enables program leaders to sync and invite members as fundraising participants, set and adjust financial goals, customize messaging with logo, color, images, and video, and allocate fundraising credits back to account balances with no fuss.

Learn More

CutTime Introduces New Online Payment Power with Vanco

CutTime subscribers who currently use Vanco can request to switch on their existing credentials and enable online payments for their program members. The Vanco integration with CutTime also enables school districts to gain more robust financial visibility into the payment transactions flowing through fine arts programs, which rolls up into their overall reporting.

Learn More

We Play Well with Others

Need additional general ledger or other accounting / bookkeeping support? Check out our carefully curated list of third-party financial tool recommendations.

Benefits of CutTime’s Financials

Financial duties got you cross-eyed? No worries, we’re pros when it comes to managing the money pot. Let us help you keep the show going.

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Features home 2 01
Features home 2 01

Frequently Asked Questions

  • We offer two options for online payment collection in CutTime - Stripe and Vanco. Both methods enable your program members to make partial or full payments towards their account balances. The convenience fee is currently 3.5% per transaction, which is charged on top of the amount to the member at the time of their transaction. You can learn more about Stripe Connect set up here and Vanco set up here.

  • First, you will need to request access by submitting this form here. Our support team will review and then connect your CutTime account credentials with Simple Raise. Sign into your CutTime account and then look for the ‘Fundraising’ link, which is located in the main side navigation. Click on ‘Fundraising’ and it will instantly recognize your account credentials and take you to a Simple Raise Explainer Landing Page, where you can learn more and continue your connection over to the Simple Raise application.

  • No, the simple beauty of CutTime’s integration with Simple Raise is that your existing account credentials are instantly recognized when you enter directly from CutTime. CutTime users DO NOT need to sign up for an additional account with Simple Raise.

  • No, they will instead be ‘invited’ by the Organization’s Administrator or Fundraising Assistant via email or mobile phone to join a specific fundraiser. Once they accept their participant invitation, they complete their profile and set a password. At this time, we are unable to send participant invitations via the Member’s CutTime Magic Link.

  • You can create a store to sell a single product or a handful - it’s up to you! For each product listed in your store, you will enter the total available quantity that you have to sell. At checkout, if a product has reached its maximum sales, Simple Raise will display a ‘sold out’ message to the shopper and the item will be removed from their shopping cart.

  • Yes! You can list third-party vendor products, just be sure to include details about delivery and/or pickup instructions in the description so your donors will understand what they need to do to receive their items post-sale.

  • Great news, CutTime handles the fundraising credit allocation for you! Using the Member Participant Contact and Goal Amounts, CutTime knows how to allocate the credit entries into the relevant student account balance statements as well as your Angel Fund (if you’ve enabled Stripe Connect for your program). We make the entries according to how you set up your fundraiser - either based on group/team goal or individual goals.

  • We will collect your financial information to set up payout of your proceeds via ACH or manual check. Typically, your payout is scheduled within five days of the conclusion of your fundraising activity. For product sales via stores, payouts can either be scheduled on a recurring basis for stores with a longer time horizon or one-time if the store is only open for a limited time period.

  • Yes, currently there is a modest platform fee of 10% for using Simple Raise, which is paid at the conclusion of each fundraiser, based on the actual amount raised. There is no up front cost to set up or maintain your Simple Raise account connection with CutTime and you can create and run as many fundraisers and stores as you want. Donors can also choose to pay a 3.5% convenience fee to offset costs for the organization on monetary donations.

Life is Better with CutTime

Get more financial freedom. Focus more on your students.
Create a life-long passion for the fine arts.