At Cut Time LLC (“Company,” “We,” “Us,” “Our,” etc.), We strive to be clear about what we’re doing with your data, whether that’s how we store it, where we get it from, what we need it for, and more. Privacy is about freedom of identity, and that’s why we want you (“You,” “Your,” etc.) to feel like you are making a clear decision if you consent to our privacy policy.
This privacy policy applies to our data collection practices when you visit or interact with https://gocuttime.com (“Website”) or any of our properties, such as those managed through apps created by us. It covers Cut Time LLC and its employees’ handling of your data collected under the terms of this policy.
If we get data from or about you from a different source, then it is not governed by this privacy policy unless we explicitly state otherwise. One example of a different source would be if you walked into our office and left your business card — we’d have information about you, but this privacy policy wouldn’t cover it. Another example would be if you gave your business card to your neighbor, and your neighbor gave it to us because they thought it would be helpful — that also wouldn’t be covered by this privacy policy. This policy also doesn’t apply to any links to other websites. The privacy policies of those specific websites govern links to other websites.
For the purposes of the General Data Protection Regulation (known as the “GDPR”), Cut Time LLC, located at 72 Valencia Street, St. Augustine, FL 32084-3540, is a “Data Controller.” This means that we direct the flow of collected personal information, as opposed to being a “Data Processor,” which is a person or company that does things with and to the information.
What You Can Do to Let Us Know You Accept This Privacy Policy
The internet is a big place, and it's hard to keep track of everybody who visits us and agrees or disagrees with our privacy policy. Because of that, when you use our site you are consenting to the terms of this policy. If you don't like this policy and don't want your data treated the way described here, then you have to stop using the site.
Information We Collect About You
We use this section to explain our data collection practices to you. We only collect information from you that allows us to make the site run smoothly and provide you with our services.
What Is Personally Identifiable Information (PII)?
Personally identifiable information is information that can identify you as a person — simple, right? Well, personally identifiable information can also be a combination of information that reveals who you are.
For example, if I know your birthday was on July 4, 1976, I can’t necessarily figure out who you are. However, if I know your birthday, where you went to college, whether you’re married or not, and maybe your zip code, then I probably know enough to figure out who you are if I really wanted to. So personally identifiable information can be either something particular about you, like your full name, or it can be a combination of general details that let me narrow down the possibilities until I figure out that it can only be you.
What Types Of PII Do We Gather?
We purposefully seek the following personally identifiable information from you, your full name, email address, login details, and Internet Protocol (IP) address.
When Do We Ask for PII?
We may seek personally identifiable information from you using several methods, including via registration forms, contact forms, and the account owners through which our services are provided to you, such as schools, districts, teachers, coaches, administrative and institutional users, or other such entities and individuals from an educational or after-school-activity context.
How and Why Do We Use PII?
We only use personally identifiable information to deliver the product or service requested by users and account owners.
We store any personally identifiable information that we’ve collected for only as long as necessary to maintain the account and our compliance with legal obligations.
Non-Personally Identifying Information
Non-identifiable personal information is technically about you but cannot be linked directly to you without being combined with personal information. For example, suppose I know you use Google Chrome when visiting my site. In that case, I will never be able to figure out who you are without combining it with personally identifiable information — even if I know what search terms you typed in, what kind of computer you are using, and how long you use the site for every time you visit, I will not be able to figure out that the user is you without personally identifiable information.
What Non-PII Do We Collect?
We incidentally collect the following non-identifiable personal information from you in a variety of circumstances: your general location such as country, state, city, and zip code, your non-specific age (e.g., 8th Grade instead of 13 or 14), and details about your classroom context and school or district.
When Do We Collect Non-PII?
We may collect non-identifiable personal information from you in various ways, including via registration forms, contact forms, and administrative and institutional users, such as schools, districts, teachers, coaches, or other entities and individuals from an educational or after-school activity context.
How and Why Do We Use Non-PII?
We only use non-identifiable personal information to deliver the product or service requested by users.
We store any non-identifiable personal information that we’ve collected for only as long as necessary to maintain the account and our compliance with legal obligations.
Sensitive Information
Sensitive information is the type of information you might not necessarily want people to know, or at least you would like to control who knows the information and how they come across it. An example of sensitive information could be your credit score or social security number. As you can imagine, a company should only request sensitive information if they need the information to provide you with services.
We collect some sensitive information from you for various reasons and at various times, including student identification numbers and parent or guardian information. When we collect sensitive information, it's so we can deliver the product or service requested by users.
We collect sensitive information via registration forms, contact forms, and administrative and institutional users, such as schools, districts, teachers, coaches, or other such entities and individuals from an educational or after-school activity context. We retain your sensitive information only as long as necessary to maintain the account and our compliance with legal obligations.
About Automated Collection
Automated technologies help us make our website run more smoothly. For example, through automated means, we can see which of our pages are most popular, how users find our website, what causes errors on the website, and a lot of other details which help us make the website the best it can be.
We may use several automation technologies, including cookies, flash cookies, web beacons, or others as they become available or necessary.
Cookies
Cookies are small text files that a website sends to your computer to try to make your online experience smoother. Cookies often contain very little data, such as a User ID or the last time you logged in to a particular site. When your computer connects to the website, the website might read the cookie to figure out whether you’re a returning customer, have seen the most recent privacy policy update, or need to be automatically logged out. As you can probably tell from those examples, cookies serve various necessary functions. However, if you’d prefer, you can disable cookies. You can visit www.allaboutcookies.org for information about deleting and blocking cookies on your browser.
Please note that disabling and deleting cookies might make this website (and others) work improperly.
Flash Cookies
Flash cookies are functionally similar to regular cookies but are not subject to the same controls as regular cookies. While you can follow the directions in the “Cookies” section to block most cookies, flash cookies require a different type of opt-out. To learn how to manage your Flash cookie settings, visit the Flash player settings page on Adobe's website.
Web Beacons
Web Beacons are tiny files that load when a user completes an action like visiting a particular webpage or opening an email. Because the tiny file is loaded from a server, and the server can see that your computer is trying to open the page or email, the server can deduce that you have visited the page or viewed the email.
"Do Not Track"
“Do Not Track” signals are a brand-new feature that some web browsers allow their users to send. The idea behind the “Do Not Track” signals is that various companies' websites will agree about standardizing a way not to track people who visit their websites. That way, people who turn on “Do Not Track” will always know what parts of their privacy are protected without having to read every single privacy policy.
There is not yet an industry consensus on handling “Do Not Track” signals, so our website is not yet set up to handle them. In the future, this section will discuss how the “Do Not Track” signals are honored.
Who Else Sees Your Data
Most websites that collect user data have relationships with other companies or people, resulting in user data being shared with those companies or people. This section explains how those relationships work and what our relationships with others look like regarding your data.
When we share your data with third parties, we restrict them from using that data other than to help us perform our services or obligations through this website.
Processors Who Help Run Our Site
Most businesses need others’ help to run correctly (imagine using eBay without PayPal!). So when a company hires another business or uses another business’s services, that other business is sometimes called a third-party processor or a sub processor.
We try to keep this section up to date with who our sub processors are and what kinds of information they collect.
As of the date this policy was last updated, the Services make use of cookies from the following companies: Adobe Inc., Aiven, Alphabet, Inc., Amazon, Fly.IO, HubSpot, MediaMath, Inc., Meta, Microsoft Corporation, Oracle Corporation, Postmark, ReTool, Stripe, The Trade Desk Inc., Twilio, and Upscope.
Our sub processors have access to a variety of information insofar as their access to the data is necessary to help us provide services to you. However, these services take on the contractual obligation to provide industry-standard precautions to ensure the privacy and security of your data.
Third Parties We Share Information With
Businesses often have complicated relationships with other businesses. For example, some companies are owned by other companies, they work with companies that the same company owns, they engage in partnerships, and they find various ways to work together to bring services and products to the public.
We may currently share information with some third parties. However, before we get into that, you should know that if we ever sell the company, part of the company, or any of the assets of the company, our users' data would probably be shared with the purchasing company or person. So be aware that sharing your data might have to happen in that circumstance.
Specifically, we may share your information with the administrator or licensing entity for the services through which the user is accessing the services.
Third Parties Who Share Information With Us
Some companies get information from third parties for a variety of reasons. One example might be if a website tries to create a more personalized web browsing experience for its users. For instance, if a website knows the kind of content you like and can share that information with another website, then that other website can also show you the content you want. However, there can be any number of reasons why a website needs information from third parties, like credit checks, allowing users to log in through social media, or other reasons.
We collect some information from administrative and institutional users, such as schools, districts, teachers, coaches, or other such entities and individuals from an educational or after-school activity context. When we do, it’s because those entities have obtained your consent and are using our software to facilitate teaching you or your children.
Children Under the Age of 13
The Children's Online Privacy Protection Act of 1998 and its rules (collectively, "COPPA") require us to inform parents and legal guardians (as used in this section, "parents") about our practices for collecting, using, and disclosing personal information from children under the age of 13 ("children"). It also requires us to obtain verifiable consent from a child's parent for specific collection, use, and disclosure of the child's personal information. In addition, this section notifies parents of the following:
- The types of information we may collect from children;
- How we use the information we collect;
- Our practices for disclosing that information;
- Our practices for notifying and obtaining parents' consent when we collect personal information from children, including how a parent may revoke consent; and
- All operators that collect or maintain information from children through this website.
This section only applies to children under the age of 13 and supplements the other provisions of this privacy policy. In some cases, the information we say we collect directly from you or your child will be delivered to us by a provider who has otherwise obtained your consent for the sharing of such information, such as your child’s school. Only the other provisions of this privacy policy apply to teens and adults.
Information We Collect From Children
Children can access many parts of the website and its content and use many features without providing us with personal information. However, some content and features are available only to registered users or require us to collect certain information, including personal information, from them. In addition, we use certain technologies, such as cookies, to automatically collect information from our users (including children) when they visit or use the website. We only collect as much information about a child as is reasonably necessary for the child to participate in an activity. We do not condition their participation on the disclosure of more personal information than is reasonably necessary.
Information We Collect Directly
To register with this website, a child must provide the following information: the child's name, email address, student ID number, and a parent or guardian's contact information. We also require the child to create a password. We may request additional information from your child, but this information is optional. We specify whether the information is required or optional when we request it.
Automatic Information Collection
We use technology to automatically collect information from our users, including children, when they access and navigate the website and use certain features. The information we collect through these technologies may include the following:
- One or more persistent identifiers that can be used to recognize a user over time and across different websites and online services.
- Information that identifies a device's location (geolocation information).
- We also may combine, if necessary, to provide the services, non-personal information we collect through these technologies with personal information about you or your child that we collect online.
How We Use Your Child's Information
We use the personal information we collect from your child to:
- register them with the website’s services;
- communicate with them about activities or features of or through the website that may be of interest or requested;
- track their participation in educational activities.
We use the information we collect automatically through technology (see Automatic Information Collection) and other non-personal information to improve our website and deliver a better and more personalized experience by enabling us to estimate our audience size and usage patterns.
Our Practices for Disclosing Your Child's Information
We do not share, sell, rent, or transfer children's personal information other than as described in this policy. We may disclose aggregated information about many of our users and information that does not identify any individual. In addition, we may disclose children's personal information:
- To third parties we use to support the internal operations of our website and who are bound by contractual or other obligations to use the information only for such purpose and to keep the information confidential.
- If we are required to do so by law or legal processes, such as to comply with any court order or subpoena or to respond to any government or regulatory request.
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Cut Time, LLC, our customers, or others, including to:
- protect the safety of a child;
- protect the safety and security of the website; or
- enable us to take precautions against liability.
- To law enforcement agencies or for an investigation related to public safety.
In addition, if we are involved in a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Cut Time LLC's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding or event, we may transfer the personal information we have collected or maintain to the buyer or other successor.
Social Features
The website offers social features that enable children to communicate with others on or through the website. We do not control the types of information your child can send or post through them. We encourage parents to educate their children about safety online and to carefully monitor their children's use of social features to ensure they do not disclose their personal information through them.
Accessing and Correcting Your Child's Personal Information
At any time, you may review the child's personal information maintained by us, require us to correct or delete the personal information, or refuse to permit us from further collecting or using the child's information. You can review, change, or delete your child's personal information by following the instructions or contacting the Privacy Officer listed in this policy.
Operators That Collect or Maintain Information From Children
The following are all operators that may collect or maintain personal information from children through the website:
- Your child’s school;
- Your child’s school district;
- Your child’s educators;
- Your child’s coaches;
- Other similar entities or service providers; or
- Authorized parties which will be specified to you in advance either via this policy or via disclosures provided to you by one of the above.
Security
We make efforts to provide security to our user data. However, it’s impossible to guarantee that data security will be 100% effective. That’s why you hear about hacks or viruses all the time now.
Small companies, large companies, and even governments are sometimes the victims of cyber-attacks. Therefore, we take steps to protect your data by encrypting data at rest, restricting access to user data to the Company employees or contractors who need access to perform their job duties, only using tools from providers who we determine to have adequate security practices relevant to market position, and contractually obligating our employees to maintain the confidentiality of our users' data. Additionally, whenever a user requests deletion of their data, we manually ensure data deletion on a regular basis following each request.
Privacy Policy Changes
CutTime reserves the right to change its Privacy Policy from time to time, in its sole discretion. If we do so, we will notify you of substantial changes to this Privacy Policy either by posting our updated privacy policy on the CutTime Site, together with the effective date of the updated policy and/or by sending a message to the e-mail address you have provided to us. Users are required to check this page periodically for any changes to our Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of all such changes.
Your Choices and Rights
This section describes your choices and rights regarding how we handle your data. To protect user data from theft or misuse, we may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).
You won’t have to pay anything to exercise your rights, the only exceptions being if your request is clearly unfounded, repetitive, or excessive. In those situations, we might also refuse to comply with your request.
We try to respond to all legitimate requests under these rights within one month. However, occasionally it could take us longer than a month if your request is particularly complex or you have made many requests. In this case, we will notify you and update you on when we expect to have the request completed.
Typically, the rights guaranteed by law (as described below) only generally apply to people and companies who are present in and residents of those jurisdictions. However, we make efforts to accommodate requests under these laws for all users, regardless of jurisdictional limitations.
Please note that the list of rights is given as a courtesy and may not apply to your circumstances. A hypothetical example of inapplicability would be if we state elsewhere in this policy that we collect no data at all from anyone, anywhere, and you request access to your data: since we would not have your data in that situation, the right to access data would not apply or technically already be fulfilled.
GDPR
The General Data Protection Regulation is a law passed in the European Union that grants EU internet users various rights regarding their data. Those rights include:
- The right to request access to their data;
- The right to request correction of their data;
- The right to request erasure of their data;
- The right to object to the processing of their data;
- The right to request their data in a machine readable format;
- The right to be free of decisions affecting their rights based solely on automated processes; and
- The right to withdraw their consent to undue data processing.
Legal Bases for Processing
The GDPR also requires that companies list their “Legal Basis” for each type of processing. Depending on the circumstances, our legal bases include the following:
- User consent;
- Necessity for the performance of our obligations to the user; and
- Necessity for the purposes of our justified legitimate interests.
For more information on how legal bases work, please visit https://gdpr-info.eu/art-6-gdp....
California Rights
The rights listed in this section are specific to California residents.
California's "Shine the Light" law allows California users of our website to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. We attempt to be transparent about where your data is going. If you would like to request more information or clarification about whether your data is only going to third parties as described in this privacy policy, please contact us using your preferred method in the “Contact Us” section at the end of this policy.
California users are also allowed to opt-out of any sales of their personal information that may occur. Users who opt out may opt back in at any time.
California users may request that we delete their personal information, but those requests have some exceptions. One example of an exception would be if you paid for one of our products or services and requested that your data be deleted before we could deliver the product or service.
Processing of Data Outside of the EU
The internet is a complex, interwoven, global structure, so your data may move across the planet. Be aware that this includes areas outside of the European Economic Area. By continuing to use this website, you are telling us that you consent to these transfers, even if the countries your data travels to don’t have the same privacy protection as your home country.
Changes to This Privacy Policy
This policy may be updated from time to time. Please check back periodically so you are aware of our privacy practices while using our website or services.
The date that the most recent updates went into effect is listed at the end of this policy.
Contact Us
If you have any questions, concerns, or comments about this policy or exercising the options made available to you in this privacy policy, please contact us through your preferred method, as listed below.
Email us at: support@gocuttime.com with the words 'Privacy Inquiry' in the subject line.
Send us regular mail at: CutTime, LLC Attn: Privacy Officer 72 Valencia Street, St. Augustine, FL 32084-3540
SMS Terms of Service
Our SMS Terms of Service can be found here. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Policy last revised: August, 2024