Welcome to Your Educators Toolbox

Spend more time teaching - let us streamline your administrative tasks.

Discover the awesomeness that awaits you in CutTime. 

Handcrafted by our passionate team of fine arts lovers and former educators especially for you. From District Administrators and K-12 Fine Arts Educators of music, theater and dance to Booster Clubs, Parents and Guardians and Students, we enable everyone to focus on the pure joy that comes from performing at their highest level.

1 million+ assets
in our inventory
43 of 50 states
in the USA (plus Canada)
96% great support
customer service rating
5K+ school programs
supported with love

What Our Customers Love About CutTime

CutTime has made a big difference in maintaining accurate records for inventory and student finances for my program. It was difficult for us to keep consistent and efficient between multiple campuses and multiple directors. Now that it is all in one system, everyone can view the same information from any location and follow the same process to maintain all of our records.

Music Educator in Arkansas

CutTime revolutionized the efficiency of our band office as soon as we completed the migration process. Tasks that used to require so many steps now are seamlessly integrated in a music education assistant that just simply makes sense.

Tyler Long, Band Director in Indiana

With CutTime, I no longer need to look up the value of a horn, appraise its longevity, and prove to administrators the need for a new instrument when it is no longer serviceable. Thanks to CutTime, I am now able to quickly notate the repair need, check out a new instrument, and focus on getting a student the best quality instrument into their hands.

John Donnelly, Music Educator in Oregon

A Fresh Approach Awaits Your Fine Arts Program

Your time truly precious! We get your life is super busy. Meetings, facilities, budget reviews, assemblies, games, competitions, teaching, volunteering, organizing travel - you’ve got a LOT going on.

Good news, we’re here to lighten your load, so you can be the awesome Chief Advocate for your staff and programs. Meet your new fine arts digital ally.


Give your music program’s instruments, attire and music library a new modern home. Say goodbye to spreadsheets and use simplified data points for quicker record import and maintenance. Barcodes can be read from any mobile device (no scanner required) and any available action can be performed on your record once it is scanned. Print QR code labels for your instrument cases as well. Search, filter and export instrument data sets lightning fast. Assign instruments, perform inspections, track repairs, transfers and replacements. Depreciation values help you strategically assess and plan budgets. Attire (Uniforms) and Music Library (Sheet Music) are high priority in our product roadmap and will soon have similar inventory functions and workflows as instruments.

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Keep the music playing with our powerful financial tools. Add fees and pledges with the option to send online payment notifications to parents and guardians. Collect secure, online payments using Stripe (funds go direct to district, school or booster account). We also make it easy for parents and guardians to 'share the costs' by requesting donations from family and friends for their students via SMS text. Members can easily view their program balances in a single statement view at any time and receive automated reminders for outstanding balances. Use the Stripe Express Dashboard for additional reports on your transactions.

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Stay connected without all of the email drama. Create announcements utilizing secure SMS ‘magic’ links to send news, events, volunteer opportunities, rental agreements and other notifications to your program and ensemble members. Your members can immediately view the message via their student page and see other relevant program information in one view. All of your communication history of announcements, events with volunteer opportunities are viewable anytime from any mobile device.

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Put your people in perfect order with confidence. Create programs, ensembles, add students and assign parents and guardians. You can also assign multiple students simultaneously to one or more parents and guardians. Designate additional members as Boosters and extend your program’s circle of support.

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Say goodbye to login and password maintenance headaches for your members. They can access their information easily and securely through a personalized 'magic' SMS link, which can be bookmarked. Send rental agreements for eSignature and centrally manage locations to boost accountability for your assets.

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A Brand NEW CutTime for the 21st Century

Previously tried CutTime and weren't too wild about it? We get that. That's why we rebuilt our platform from the ground up using modern technology software with a mobile-first design. We started the rebuilding journey and invested hundreds of hours getting input from fine arts users of all shapes and sizes (district administrators, educators, teachers, booster leaders, parents, students, and volunteers) to shape our roadmap. In this video, you'll hear Rick and Allan talk about the key differences from our past and what you can expect from the NEW CutTime moving forward.

Frequently Asked Questions

  • CutTime takes a workflow driven approach to empowering fine arts educators and leaders like you with data that provides actionable insights. We see the lifecycle of each task and design ‘assistant like’ features around them. With the growing demands of your programs, you can count on a more comprehensive and modernized toolset to collectively manage inventory, financials, communication and member participation. You will also find more continuous releases of new features and enhancements to improve your seasonal workflow. We focus on responsive web, rather than native apps, to deliver a premium user experience with all of the navigation and push communication bells and whistles without the extra software installation and update hassle.

  • 58% of people say that texting is the most effective way for businesses and organizations to reach them. 74% of people respond to text messages from a business within an hour. Simply put - email is old school and difficult for busy parents and guardians to keep up and respond. Isn’t everyone’s inbox overflowing these days?

    That’s why we came up with a more modern solution using SMS text messaging. We use SMS text as a web-based push notification to get your messages center stage on your members’ devices. Now instead of having to send a personal text message reminding a member to read your emails - they can just tap and go straight to your message! A huge time saver and life saver when you have an urgent item to communicate. Best of all, we enable you to see the ‘deliverability’ of your messages and alert you to issues where someone has changed their mobile phone number or accidentally ‘opted out’ from texts. Trust us, you and your members will love the convenience of our SMS text approach.

Life is Better with CutTime

Reduce the time you spend on backstage tasks. Focus more on your students.
Create a life-long passion for the fine arts.