CutTime has made a big difference in maintaining accurate records for inventory and student finances for my program. It was difficult for us to keep consistent and efficient between multiple campuses and multiple directors. Now that it is all in one system, everyone can view the same information from any location and follow the same process to maintain all of our records.
Welcome to Your Educators Toolbox
Spend more time teaching and advocating - let us streamline your administrative tasks.
Discover the awesomeness that awaits you in CutTime.
Handcrafted by our passionate team of fine arts lovers and former educators especially for you. From School K-12 District and Higher Education Administrators and Fine Arts Educators of music, theater and dance to Booster Clubs, Community Organizations, Parents and Guardians and Students, we enable everyone to focus on the pure joy that comes from performing at their highest level.
1 million+ assets
in our inventory
43 of 50 states
in the USA (plus Canada)
96% great support
customer service rating
5K+ school programs
supported with love
What Our Customers Love About CutTime
CutTime revolutionized the efficiency of our band office as soon as we completed the migration process. Tasks that used to require so many steps now are seamlessly integrated in a music education assistant that just simply makes sense.
With CutTime, I no longer need to look up the value of a horn, appraise its longevity, and prove to administrators the need for a new instrument when it is no longer serviceable. Thanks to CutTime, I am now able to quickly notate the repair need, check out a new instrument, and focus on getting a student the best quality instrument into their hands.
CutTime Rolls Out New Fundraising Platform - Simple Raise
CutTime subscribers can use their existing credentials and immediately set up their program’s fundraising organization. The Simple Raise integration with CutTime also enables program leaders to sync and invite members as fundraising participants, set and adjust financial goals, customize messaging with logo, color, images, and video, and allocate fundraising credits back to account balances with no fuss.
CutTime Named a Best Tool for Schools!
A Fresh Approach Awaits Your Fine Arts Program
Your time truly precious! We get your life is super busy. Meetings, facilities, budget reviews, assemblies, games, competitions, teaching, volunteering, organizing travel - you’ve got a LOT going on.
Good news, we’re here to lighten your load, so you can be the awesome Chief Advocate for your staff and programs. Meet your new fine arts digital ally.
“Navigating the platform is very intuitive, so it is easy to use, and the support has been amazing!
University Department Head and Professor of Music in ArkansasInventory
Give your music program’s instruments, attire, library, and equipment items a new modern home. Say goodbye to spreadsheets and use simplified data points for quicker record import and maintenance. Barcodes for Instruments (coming soon for other inventory areas) can be read from any mobile device (no scanner required) and any available action can be performed on your record once it is scanned. Print QR code labels for your instrument cases. Search, filter and export inventory data sets lightning fast. Assign instruments, garments, library pieces, and equipment items to members. Perform inspections, track repairs, transfers and replacements. Depreciation values for instruments help you strategically assess and plan budgets. The Music Library (Sheet Music) allows you to search your repository as well as across other program and school district libraries for hidden literature gems.
Financials
Keep the music playing and the show going with our powerful financial tools. Add fees and pledges with the option to send online payment notifications to parents and guardians. Collect secure, online payments using Stripe or Vanco (funds go direct to district, school or booster account). We also make it easy for parents and guardians to 'share the costs' by requesting one-time donations from family and friends for their students via SMS text. Members can easily view their program balances in a single statement view at any time and receive automated reminders for outstanding balances. Use the Stripe Express Dashboard or Vanco Connexpoint Portal for additional reports on your transactions. Use the Angel Fund to alleviate financial hardships with scholarships, community contributions, and member credit transfers. Our new sister fundraising platform, Simple Raise, enables you to run multiple fundraising events for your program monetary and product-based donation methods. Create online stores to sell any variety of physical product goods, such as spirit wear, promotional merchandise, concessions, and holiday items you have on hand. Simple Raise will collect the funds - you just need to arrange delivery for the items post-sale. Event ticket sales options coming soon! Learn more about it here.
Communication
Stay connected without all of the 'where did it go' drama. Keep your students and guardians clearly informed about ongoing news, events, volunteer opportunities, account balances, inventory assignments, rental agreements, and signature requests. Members receive notifications about your updates through a secure and personalized 'Magic Link' via email and/or SMS text methods. Each message can be tailored to selected groups or individuals by selected custom fields. Plus you can add staff and other non-member email addresses when composing a specific announcement so they can receive a copy of your message. Announcement oriented ‘Magic Link’ notifications contain a special ‘deep link’ which allows the receiver to immediately read important message details. Best of all, Members can catch up on previous announcements, events with volunteer opportunities, account balances, and more anytime they visit their portal page through their assigned ‘Magic Link’.
Members
Put your people in perfect order with confidence. Create programs, ensembles, add students and assign parents and guardians. You can also assign multiple students simultaneously to one or more parents and guardians. Designate additional members as Boosters and extend your program’s circle of support.
Administration
Say goodbye to login and password maintenance headaches for your members. They can access their information easily and securely through a personalized 'magic' SMS link, which can be bookmarked. Request and track eSignatures for program handbooks, permission slips, and other vital documentation. Send rental agreements for eSignature and centrally manage locations to boost accountability for your assets. Designate user access levels for each of your staff and helpers in CutTime and ensure sensitive information is only funneled to the appropriate people. Conduct End of Year Wrap Up activities through guided flow with options for bulk and individualized handling.
CutTime Introduces New Online Payment Power with Vanco
CutTime subscribers who currently use Vanco can request to switch on their existing credentials and enable online payments for their program members. Vanco’s integration with CutTime also enables school districts to gain more robust financial visibility into the payment transactions flowing through fine arts programs, which rolls up into their overall reporting.
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Frequently Asked Questions
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CutTime takes a workflow driven approach to empowering fine arts educators and leaders like you with data that provides actionable insights. We see the lifecycle of each task and design ‘assistant like’ features around them. With the growing demands of your programs, you can count on a more comprehensive and modernized toolset to collectively manage inventory, financials, communication and member participation. You will also find more continuous releases of new features and enhancements to improve your seasonal workflow. We focus on responsive web, rather than native apps, to deliver a premium user experience with all of the navigation and push communication bells and whistles without the extra software installation and update hassle.
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You have the flexibility to choose the delivery method that you deem best for your program (email, SMS text, or both). 58% of people say that texting is the most effective way for businesses and organizations to reach them. 74% of people respond to text messages from a business within an hour. In our CutTime community, we see a 95% open and read rate for text messages within 24 hours vs. only a 25% open only rate for email in the same time period. Email can be difficult for busy parents and guardians to keep up and respond. Isn’t everyone’s inbox overflowing these days?
That’s why we came up with a more modern solution that enables you to leverage the benefits of SMS text messaging. We use SMS text as a web-based push notification to get your messages center stage on your members’ devices. Now instead of having to send a personal text message reminding a member to read your emails - they can just tap and go directly to your message! A huge time saver and life saver when you have an urgent item to communicate. A good example of this is when you are coming back from an away game or performance and run into unexpected traffic delays. Being able to send a quick announcement to guardians alerting them that the pick up time will be thirty minutes later is priceless. For your guardians, getting time sensitive notification on their phone where they are more likely to see and ACT on it is pure gold. Best of all, we enable you to see the ‘deliverability’ of your messages and alert you to issues where someone has changed their mobile phone number or accidentally ‘opted out’ from texts. Trust us, you and your members will love the convenience of our SMS text approach.If your students or guardians do not wish to receive text messages from CutTime, they can reply ‘STOP’ anytime to opt out and 'UNSTOP' to opt back in. View our SMS Terms of Service here.
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CutTime is mobile first! We focus CutTime’s interface design and functionality primarily on responsive web, rather than native apps. Today’s responsive web technology delivers a premium user experience with all of the navigation and push communication bells and whistles without the extra software installation and update hassle. This approach enables us to optimize our product design, development and support resources on advancing one single platform versus three different platforms that have to keep up with Apple and Google constantly evolving native app standards. Bottom line, CutTime is tailor made to go where you need to go!
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First, you will need to request access by submitting this form here. Our support team will review and then connect your CutTime account credentials with Simple Raise. Sign into your CutTime account and then look for the ‘Fundraising’ link, which is located in the main side navigation. Click on ‘Fundraising’ and it will instantly recognize your account credentials and take you to a Simple Raise Explainer Landing Page, where you can learn more and continue your connection over to the Simple Raise application.
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Yes, currently there is a modest platform fee of 10% for using Simple Raise, which is paid at the conclusion of each fundraiser, based on the actual amount raised. There is no up front cost to set up or maintain your Simple Raise account connection with CutTime and you can create and run as many fundraisers and stores as you want. Donors can also choose to pay a 3.5% convenience fee to offset costs for the organization on monetary donations.
Life is Better with CutTime
Reduce the time you spend on backstage tasks. Focus more on your students.
Create a life-long passion for the fine arts.