CutTime has made a big difference in maintaining accurate records for inventory and student finances for my program. It was difficult for us to keep consistent and efficient between multiple campuses and multiple directors. Now that it is all in one system, everyone can view the same information from any location and follow the same process to maintain all of our records.
Welcome to Your Fine Arts Education Toolbox
Spend more time teaching and advocating - let us help you get more done each day.
7.6 million+ assets
in our inventory
50 of 50 states
in the USA (plus Canada)
96% great support
customer service rating
9K+ school programs
supported with love
Discover What CutTime Can Do for Your Program
Handcrafted by our passionate team of fine arts tech nerds and former educators especially for you. From Administrators and Fine Arts Educators of music, theatre and dance to Booster Clubs, Parents and Guardians and Students, we enable everyone in K12, college/university and community-based programs to focus on the pure joy that comes from performing at their highest level.
What Our Customers Love About CutTime
CutTime revolutionized the efficiency of our band office as soon as we completed the migration process. Tasks that used to require so many steps now are seamlessly integrated in a music education assistant that just simply makes sense.
With CutTime, I no longer need to look up the value of a horn, appraise its longevity, and prove to administrators the need for a new instrument when it is no longer serviceable. Thanks to CutTime, I am now able to quickly notate the repair need, check out a new instrument, and focus on getting a student the best quality instrument into their hands.
Seeing is Believing, Take a Closer Look at CutTime
Take a look under the hood to see how we help solve your program’s biggest program management challenges. Simplify your life and ditch the messy spreadsheet!
Families LOVE Using CutTime
“Navigating the platform is very intuitive, so it is easy to use, and the support has been amazing!
University Department Head and Professor of Music in Arkansas
Clearer Communication
Stay connected without all of the 'where did it go' drama. Keep your students and guardians clearly informed about ongoing news, updates, events, volunteer opportunities, account balances, inventory assignments, usage agreements, signature and form requests.
- Send Announcements via email and/or SMS methods to Groups or Custom Field Lists.
- Copy staff and other non-members via email on announcements.
- Create Events and promote externally through Public and District Calendars.
- Send reminders about overdue document signatures and form submissions.
- Enable event ticket sales powered by Simple Raise.
Members and Guardians receive notifications through a secure and personalized 'Magic Link' via email and/or SMS text methods. They can catch up on previous announcements, events with volunteer opportunities, account balances, signature and form requests, and more anytime they visit their portal page through their assigned ‘Magic Link’.
Simpler Financials
Keep the music playing and the show going with our powerful financial tools for account balances, online payments, fundraising, trip payment and registration.
- Add costs with the option to send monthly automated payment reminders to members and guardians.
- Collect secure, online payments using Stripe or Vanco (funds go direct to district, school, or booster account).
- Apply manual payments to any cost.
- Use the Stripe Express Dashboard or Vanco Connexpoint Portal for additional reports on your transactions.
- Use the Angel Fund to alleviate financial hardships with scholarships, community contributions, and member credit transfers.
Members can easily view their program balances in a single statement view at any time and receive automated reminders for outstanding balances on the first of each month. Parents and guardians can also elect to 'share the costs' by requesting one-time donations from family and friends for their students via SMS text.
Powerful Fundraising
Our new sister fundraising platform, Simple Raise, connects with your CutTime credentials, to allow seamless management of fundraisers, product sales, and event ticketing.
- Run multiple fundraising events using monetary and product-based donation methods.
- Create online stores to sell any variety of physical product goods, such as spirit wear, promotional merchandise, concessions, seasonal-holiday items and event tickets.
- ZERO FEES, You Keep 100% of the donations! Donors who want to help support the maintenance and operations of our platform, can choose to leave us an extra tip at checkout.
- Set up is super fast and easy! Add your program's logo and custom color for enhanced recognition by your fans.
Better Inventory
Give your fine arts program’s instruments, attire, library, and equipment items a new modern home. Say goodbye to messy spreadsheets and put your inventory data to work for you.
- Barcodes for Instruments and Attire can be read from any mobile device (no scanner required) and any available action can be performed on your record once it is scanned.
- Print QR code labels for your instrument cases.
- Search, filter and export inventory data sets lightning fast.
- Assign instruments, garments, library pieces, and equipment items to members.
- Perform inspections, track repairs, transfers, and replacements.
- Depreciation values for instruments help you strategically assess and plan budgets.
Members and Guardians easily keep track of their inventory assignments through their Portal pages.
I want to thank you for creating an all-in-one solution that truly meets the needs of busy band directors (and more!). I'm thrilled with the CutTime program so far, and I've found it incredibly easy to import information and get started! I’m finding it to be THE ANSWER to eliminating much of the frustration of running a busy music program!
Miranda Gerchak Band Director in Ohio
Easier Member Management
Put your people in perfect order with confidence. Create unlimited groups to build out your rosters and tailor your communications. Open self-registration sessions with students and their parents and guardians using QR codes and sharing links and manage approvals.
Streamlined Administration
Keep the administrative engine humming for your program with less effort.
- Request and track eSignatures for program handbooks, permission slips, and other vital documentation.
- Request and track Custom Fillable Forms, export response data.
- Send usage agreements for eSignature and centrally manage locations to boost accountability for your assets.
- Designate user access levels / permissions for each of your staff, boosters, and other helpers in CutTime and ensure sensitive information is only funneled to the appropriate people.
- Conduct End of Year Season Wrap Up activities through guided flow with options for bulk and individualized task handling.
Say goodbye to login and password maintenance headaches for your members. They can access their information easily and securely through a personalized 'Magic Link’ anytime. The ‘Magic Link’ can be bookmarked for easy reference and a Member or Guardian can quickly resend it to their email or mobile phone whenever they need it.
Empowered District Management
Oversee all of your programs activities through our District Management Dashboard at no extra cost.
- Search and track instrument and equipment assets for your entire school district.
- View all program events published to your District Calendar.
- Oversee and manage instrument transfer requests for your school district.
- View all storage locations and see inventory per location.
- Oversee and manage staff users across programs, including adding a user, editing roles and permissions.
Product News & Insights
12 Awesome CutTime Features to Rock Your School Year in 2025
With the start of school, our expert points you to his 12 must-have features...
It’s a Wrap! Closing Out Your Program Year With Confidence
Closing out your fine arts program can be one of the most stressful parts of...
12 CutTime Features to Know (and Love) in 2025
Kick start your productivity in the New Year! Our expert shares her 12 power...
CutTime Rolls Out New Fundraising Platform
CutTime’s new sister platform makes raising funds online faster, more secure,...
6 Reasons to Itemize ALL of Your Program’s Inventory
Not sure whether it’s worth the effort to completely inventory everything...
CutTime Introduces New Online Payment Power with Vanco
Vanco’s online payment services are now fully integrated with CutTime. Learn...
Frequently Asked Questions
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JW Pepper joined forces with GroupCollect and Conn-Selmer to spin off CutTime as its own company in 2021. Under this new leadership, development of a next generation version of the platform using modern technology and workflow design began to provide better solutions for fine arts educators to run their programs more effectively. The first version of the NEW CutTime was introduced in the Fall of 2022. From there it rapidly expanded its feature set across communication, financials, and inventory areas. The acquisition of Charms Office and Texas Music Forms in 2023 cemented CutTime’s status as the nation’s leading program management platform for K12 and beyond fine arts education organizations in North America.
The NEW CutTime is a completely different experience from the ‘Classic’ version of CutTime that was previously offered by Pepper. Check out our demos and see for yourself!
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CutTime acquired Charms in June of 2023. Core features from Charms were subsequently merged into the CutTime platform, and Charms ceased operations in September of 2024.
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You have the flexibility to choose the delivery method that you deem best for your program (email, SMS text, or both). Keep in mind, 58% of people say that texting is the most effective way for businesses and organizations to reach them. 74% of people respond to text messages from a business within an hour. In our CutTime community, we see a 95% open and read rate for text messages within 24 hours vs. only a 25% open only rate for email in the same time period.
If your students or guardians do not wish to receive text messages from CutTime, they can reply ‘STOP’ anytime to opt out and 'UNSTOP' to opt back in. View our SMS Terms of Service here.
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CutTime is mobile first! We focus CutTime’s interface design and functionality primarily on responsive web, rather than native apps. Today’s responsive web technology delivers a premium user experience with all of the navigation and push communication bells and whistles without the extra software installation and update hassle. This approach enables us to optimize our product design, development and support resources on advancing one single platform versus three different platforms that have to keep up with Apple and Google constantly evolving native app standards. Bottom line, CutTime is tailor made to go where you need to go!
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Sign into your CutTime account and then look for the ‘Fundraising’ link, which is located in the main side navigation. Click on ‘Fundraising’ and it will instantly recognize your account credentials and take you to a Simple Raise Explainer Landing Page, where you can learn more and continue your connection over to the Simple Raise application by clicking the ‘Get Started’ button.
If you are the first user in your organization to connect with Simple Raise, you will be prompted to complete your organization’s set up with logo, custom primary color, and description. -
Exciting news! Simple Raise is now working for tips! ZERO FEES, You Keep 100% of your donations. This means that YOU and your program can relish the freedom from fees! We are eliminating the 10% platform fee, and we will also cover the 3.5% convenience fee that is assessed by our payment processor when a donation is made to your fundraisers, or when a product or event tickets are purchased. Your donors will have the option to add an extra tip at checkout to support the upkeep of our platform in addition to their donation to your program.
Revolutionize Your Fine Arts Program - Let's Do This!
Making the move to CutTime is easy and brings you many benefits. Whether you are a single stand-alone program, or multiple programs under a school district or community organization, we can help you make a bigger impact. Join thousands of other band, choir, orchestra, guard, dance, theatre, music and arts programs using our software.