Your No-Stress Guide to Wrapping Up the Year

As the school year comes to a close, fine arts educators are juggling concerts, final performances, inventory, finances—and everything in between. The last thing you need is a complicated system slowing you down. That’s why we’ve made the end-of-year wrap-up process in CutTime simple, structured, and stress-free.

Here’s how to close out your season with confidence.

Start With a Deep Breath…Seriously!

Before diving in, take a moment. End-of-year can feel overwhelming, but the wrap-up process in CutTime is designed to guide you step-by-step—and you don’t have to do it all at once.

Step 1: Assign one person to complete the process. Only one person should handle the season wrap-up from start to finish. Once the process begins, others won’t be able to jump in—so choose your point person ahead of time.

Step 2: Make sure everything is up to date. Taking a few minutes here will prevent headaches later. Before you begin, double-check:

• Financials are current
• Inventory is accurate (who has what instrument)
• Students are in the correct grade levels

Step 3: Start the wrap-up in CutTime. Go to your current season and click the three dots. Select “Wrap Up Season, then click Continue.

Step 4: Set up the next season. Create or select your upcoming season and choose a start date. You can do this whenever it makes sense for your program—there’s flexibility built in.

Step 5: Define graduation rules. Set the grade level that represents graduation:

• Seniors for high school
• 8th grade for middle school

Step 6: Handle finances with confidence. Decide how to manage balances:

• Carry over balances to next year
• Carry over credits for overpayments
• Move graduating student balances to your Angel Fund (or another option)

Step 7: Review inventory assignments. Choose how to handle instruments:

• Carry over assignments
• End assignments for graduating students

Step 8: Review and finish. Before completing:

• Review all changes
• Confirm everything looks correct

Remember: nothing is finalized until you click Finish.

The Best Part: You Can Pause Anytime.

You don’t have to complete everything in one sitting! At any point, you can save, exit and come back later. And, as always, if you have any questions, our team is here to help: support@gocuttime.com